Omega Alpha | Open Access

Advocate for open access academic publishing in religion and theology

Category Archives: Libraries & OA

Now we know first-hand: Editorial board of librarians resign over journal publisher’s restrictive licensing

The entire editorial board of the Journal of Library Administration, published by the Taylor & Francis Group, has resigned in protest over the publisher’s restrictive author licensing policies. Brian Mathews, who was preparing a special issue of JLA on library futures as guest editor, reported the mass resignation (including the text of the board’s statement) this last weekend on his The Ubiquitous Librarian blog. In the post, Mathews also linked to a post from Chris Bourg, one of the former board members, and from Jason Griffey, who earlier declined to participate in Mathews’s project due to pointed reservations regarding T&F’s author policies.

Editorial boards resigning in protest over publisher policies is not new (see the Open Access Directory’s “Journal declarations of independence” page [Update: I should have clarified that this page lists not only boards that resigned but who also took their journals [or replacements] into a less restrictive publishing environment, including open access.]). Indeed, just this last October, the editorial board of the journal Organization & Environment (SAGE) resigned over allegations of publisher intrusion on the journal’s academic freedom (see article in Inside High ED from October 29, 2012). What is interesting is how this issue has arrived at the door steps of libraries with new force and nuanced complexion. Once upon a time, it was sufficient that libraries played their primary role in providing access to information resources for “the many” who might not (OK, let’s just say they simply wouldn’t) be able to afford on their own. Publishers have never been happy with this, though occasionally they grant the marketing value of libraries—helping them sell books by enhancing public awareness.

Publishers have apparently been smarter with journals, pricing institutional subscriptions based on the assumption that one (print) copy received into the library would be accessed/read by “the many.” I’m not exactly sure how they pulled that off. Can you imagine a generalized institutional pricing system for book purchases? (Actually, I can. Kevin Smith reported here and here on the recent decision of the Supreme Court in Kirtsaeng v. John Wiley & Sons. Had the Court ruled in favor of the publisher, libraries could have faced precisely this kind of institutional pricing system. He says libraries “dodged a bullet” with this decision. But I digress.) Perhaps libraries thought, in our typically good-natured way, that it was reasonable for publishers to ask more based on this assumption. The problem with this calculus was run-away subscription pricing. Publishers reasoned they had captive customers in the libraries, and that “the many” would protest loudly if access was jeopardized. Problem was, while the demand was presumed to be inelastic, the budget also proved to be inelastic. We have been watching this story play-out for at least the last 30 years now.

Anyway, in the print world, no one, least of all libraries, really cared whether academic authors were getting exploited regarding their intellectual property rights. It wasn’t our business to care. Our singular mission was to provide access to published information resources for our constituencies, which we would do happily, assuming it could be done with some sense of economy. Print was the only game in town. Authors signing away their copyrights was simply the cost of doing business, and the price for getting published. Nobody, not even authors, really gave it a second thought (sadly, many still don’t).

This latest incident is a signal that something has changed in Libraryland, and librarians are awakening to it. It’s not only that we’ve been increasingly priced-out of providing access to many important and high-demand resources for our patrons. The BIG change, of course, is the whole paradigm shift in publishing from print to electronic, which includes the birth of a mode of “democratic publishing” available to anyone on the web. With this change has come the prospect of alternatives—alternatives to publishers, and (frankly) alternatives to libraries.

Something else has changed in this shift. Academic authors are starting to discover that they wield significant power in their research products. They don’t need to sell their souls for the right to be published. It’s no longer the publisher with a printing press that wields all the power, or makes all the rules. With alternatives abounding, the truth has been exposed that publishers desperately need author content in order to stay in business. Authors are starting to demand a more equitable relationship, or they’ll take their business elsewhere. (Presently, it would seem the only major lingering problems for academic authors are their out of touch colleagues, and antiquated policies of academic advancement that are still wedded to the old publisher-controlled system.)

Better late than never, astute libraries, too, are beginning to realize that it needs to be our business to care about authors, including advocating for them regarding intellectual property rights. The irony in this incident is that library researchers as academic authors are now being sensitized to the no longer acceptable practices of publishers in this regard. Creative libraries, too, are beginning to reach out to authors in the provision of direct publishing services, promising to by-pass traditional publishers altogether.

Brian Mathews, who was preparing his special issue of JLA as guest editor before all this blew-up, said he was asked why he didn’t just take the project to an open access journal. His answer was curious. “The reason I agreed to take on the guest editorship of this issue was specifically because it was in a traditional journal and distributed by a traditional publisher. I like the idea of taking disruptive content and baking it into a conventional platform. I’m a fan of OA but this was one instance where I was intentionally aiming for something with more confinement. You know, change from within, and all that” (emphases his). In an update, Mathews was even more adamant: “I get that librarians are passionate about OA and that OA definitely provides some high quality options—but I feel that a person should have the right to publish anywhere they want for whatever reason they want. … I guess you can say I’m pro-choice when it comes to publishing. I only care about the quality of the ideas expressed” (again, emphases his). I like a lot of Brian’s forward-thinking ideas on library topics. But while I can respect his opinion (I also applaud choice), and I sympathize with the fact that this news ruined his weekend, I think he is simply mistaken in this case. Libraries have given publishers too many passes. I’m siding with the editorial board on this one.

Of course this is only a first (and largely symbolic) step. Libraries admittedly cannot easily, quickly, or single-handedly extricate themselves from this ingrained system. We do still and must serve our constituencies first in the provision of needed information resources. But I think the point that this incident surfaced is that now we know first-hand how the current academic publishing system has been treating its authors, even as we have already long known (but felt powerless to avoid) what it has been asking us to pay to keep the system in place. With this new knowledge we can no longer go along as before. From now on we continue as knowing if not willing accomplices.

Croatian Open Access Declaration, the “Hamster” portal, and open access theology journals

I received an email last month from Matina Ćaran, theological librarian at the Biblijski institut/Bible Institute in Zagreb, Croatia about open access initiatives happening in her country. She told me about the Croatian Open Access Declaration that was officially released on October 24, 2012, and about Hrčak (“Hamster”) an open access scientific journals portal, which also hosts a number of journals in theology, including Kairos, a title published by the Bible Institute. I want to thank Ms. Ćaran for bringing these initiatives to my attention. I am also indebted to Dr. Ivana Hebrang Grgić, senior research associate with the Department of Information Science Faculty of Philosophy in Zagreb, whose book Open Access to Scientific Information in Croatia: Increasing Research Impact of a Scientifically Peripheral Country (2011, pre-publication version) added significantly to my understanding of the current state of open access in Croatia as I was researching for this piece. Thanks too, goes to Google Translate, which helped me immensely with the Croatian language.

Croatian Open Access Declaration

The Croatian Open Access Declaration was presented at a workshop hosted by the Faculty of Electrical Engineering and Computer Science, University of Zagreb, on October 24, 2012 during International Open Access Week. The workshop featured presentations by professors, librarians, computer information technologists, and a computer science student. The opening speech was given on behalf of the Croatian Ministry of Science, Education and Sports—the central funding body for basic research in Croatia—which has put open access to scientific literature on the national agenda. The first signatories of the Declaration were members of the organizing committee and presenters at the workshop.

To express our concern caused by lack of strategic points of reference on access, dissemination, storage and preservation of scientific information in Croatia, we are making the Croatian Open Access Declaration the purpose of which is to sensitise everyone who participates in creation, publishing, use, and preservation of scientific information in Croatia. In our declaration we are stressing the fundamental importance of scientific information, necessity of it being available to everyone, and obligation of its permanent preservation. Open Access means unrestricted, free, and undisturbed online access to digital scientific information that allows scientific information to be read, stored, distributed, searched, reached, indexed and/or used in any other legal way. Unrestricted in this context means free of any restrictions and terms imposed upon its access and use. For the purpose of having unrestricted access to the information, it is necessary to guarantee anonymity to the information users. … We are inviting the state administration, headed by the ministry responsible for science, as well as scientific and educational institutions, organisations, professional associations, and all the others involved in gathering and publishing scientific information to act decisively and in coordination in order to store all the Croatian scientific information in open access form. (from the Declaration)

As of February 2, 2013, 549 persons have added their names in support of the Croatian Open Access Declaration.

Hrčak (“Hamster”): Portal of Scientific journals of Croatia

hrcak.hampsterIn 2003, the Croatian Information and Documentation Society developed an idea for a central online portal for storing and accessing Croatian scientific and professional journals. The platform was developed and is maintained by the University Computing Centre, University of Zagreb, and it receives support from the Ministry of Science, Education and Sports of the Republic of Croatia as part of the government’s Science and Technology Policy [PDF]. The portal, which was launched to the public in February 2006, is called Hrčak, or “Hamster,” (apparently) named for that rodent’s remarkable ability to stuff its cheeks with food, which it then safely stores in its nest, to eat as needed at a later time. Not only is Hrčak intended as a portal for current access, it also serves as an archive for ongoing preservation, including journal titles no longer in publication. The Hrčak portal utilizes Open Journal Systems (OJS) publishing and peer-review management backend.

Thanks to Hrčak, publishers have a free, simple and fast tool for creating online versions of their journals, i.e. for small effort and no cost they can become OA publishers. Publishers are responsible for the regular uploading of full text articles and for inputting metadata at journal, issue and article level. Authors can see their articles’ download counters; their articles have better visibility and impact. Research and academic institutions get the chance for better dissemination of their research results. Readers (who can be scientists or the wider general public) can easily access the results of publicly funded research. Web robot software programs can disseminate information about the articles to the global scientific community. (Hebrang Grgić, pp. 48-49.)

According to Dr. Hebrang Grgić the majority of journal publishers in Croatia are not-for-profit, a status that makes them eligible for government support. According to the “Code of ethics for editors on the Hrčak portal” [PDF in Croatian], open access content is a pre-requisite for inclusion in Hrčak, with preference given to content that is immediately available (simultaneous with the release of a print or digital version). In special publishing circumstances, an embargo of up to 6 months is allowed, though issues will not be publicly displayed as published in the portal during this time. Finally, to enhance international visibility of Croatian research published through the portal, bibliographic information such as titles, abstracts, and keywords should be included in English and other languages. Conversely, inclusion of foreign-published Croatian research in Hrčak should include bibliographic information in Croatian. As of this writing, Hrčak has archived 323 journals, 7,013 issues, and 88,218 full-text articles.

UPDATE: I received further information about Hrčak from the portal’s development team at the University Computing Centre, University of Zagreb. The name “Hamster” is an acronym for HRvatski (Croatian) CAsopisi (journals). The portal was developed in-house and has been designed to be easy to use. “It does not support the whole publishing process like OJS, just the publication of ‘finished’ articles. Journal editors do all the manual work. They enter articles (each article as separate pdf) and respective metadata for their journal. We also have an OJS instance for interested journal editors, and have implemented a bridge between OJS and our back-end so there is no need to duplicate effort.”

Theological journals in Hrčak/Hamster

Calling this a portal for scientific journals is technically misleading from a disciplinary standpoint, because Hrčak also includes journals in the social sciences and the humanities. “Scientific” here is meant to encompass any systematic scholarly study of a topic or subject.

Of particular interest are 22 journal titles listed under Theology. A closer look shows 20 titles with content, including 3 titles that are apparently no longer published, but issues are included for archival access. About half the titles include coverage in theology as part of the inter- or multidisciplinary scope of the journal. Ms. Ćaran is not aware of any significant theological journal that is not included in Hrčak.

About a third of the journals are relatively new, having begun publication in the last 10 years. But several have been around for a long time, including Obnovljeni život/Renewed Life (ISSN 0351-3947), published by the Institute of Philosophy and Theology of Society of Jesus since 1919, and Bogoslovska smotra/Theological Review (ISSN 0352-3101), published by the Catholic Faculty of Theology, University of Zagreb since 1910 and is considered one of the oldest Croatian scientific journals. (I have created links to these titles in the Journal Directory.)

Kairos: Evangelical Journal of Theology

One of the relative new journals is Kairos: Evangelical Journal of Theology (ISSN: 1846-4580 (Croatian), 1846-4599 (English)), published by the Biblijski institut/Bible Institute, Zagreb beginning in 2007. (I have created a link to this title in the Journal Directory.) On the journal’s website, editor Stanko Jambrek lists four goals for the journal.

First, to be a canal for communicating the gospel and biblical values to intellectuals, pastors, preachers, students, believers and society. Second, to be a publishing support to Croatian evangelical theologians and scientists as well as lovers and doers of the Word of God. Third, to be a Croatian Evangelical voice to the world. Fourth, to publish articles of authors from around the world who are important to Evangelical Christianity in Croatia. The academic works of Croatian authors and authors from abroad who work in Croatia or who have been, in some way spiritually connected and influential in Croatia will be published in the articles and discussions section. Articles may be from biblical, systematic and applied theology, ethics, Church history, and sociology of religion, philosophy and church life. The journal publishes academic works that are characterized in accordance with the recommendation of the Ministry of Science, Education and Sport of the Republic of Croatia. Kairos publishes articles that are reviewed and those that are not subject to review. Articles that may be categorized as “academic” or “expert” need to have at least two positive reviews. Reviews are anonymous. The journal publishes articles without review that are of relative content for Evangelical Christianity, well thought out and well written.

I gathered Dr. Jambrek’s statement that the journal publishes academic works “in accordance with the recommendation of the Ministry of Science, Education and Sport of the Republic of Croatia” is referring to standards of academic quality, peer-review, etc. But also because the journal is open access.

As it happens, librarian Matina Ćaran is the journal’s secretary. I was able to ask her about Kairos as an open access journal.

We are proud to say that Kairos has always been open access, and will continue to be so. Kairos has so far been published by the Bible Institute, and as of this year it will continue to be published jointly with the Evangelical Theological Seminary in Osijek, Croatia. It is the first Evangelical theological journal in this region of Europe. Although it is a fairly new journal, over the last six years it has become a true Evangelical voice in these parts of the world, and we are reporting both strong and diverse readership. As a secretary of the Journal, I am happy about our growing exchange with other journals in the region, and presence in various open access databases and libraries.

Ms. Ćaran is also a signatory on the Croatian Open Access Declaration. I asked her about her philosophy of open access.

I am a librarian hoping for the time when I will no longer have say to my fellow students: “This is a article you need, but we cannot get it for you.” My personal philosophy of open access rests primarily on front-line work with students, and my personal experience throughout my previous and current studies: hitting walls of restricted access, having to become skilled in all kinds of ways to get to the requested information, article or book, and trying to work with what one has. However, even before I started working as a librarian at my school, I always believed that scientific information is something that is shared and given, not possessed and bought, and that everyone honestly seeking it for the sake of good should have an equal opportunity to access it.

First library published open access issue of New Theology Review launched today!

Back in June I interviewed Melody McMahon, director of the Paul Bechtold Library at the Catholic Theological Union in Chicago, Illinois following her announcement that the library was assuming publishing responsibility for the institution’s journal, New Theology Review. In addition to becoming the publisher, McMahon would be assuming the role as the journal’s co-editor.

Accompanying the announcement was the news that this long-running print and subscription-based journal (published since 1988) would be converted to online only and going open access.

When I spoke with Ms. McMahon in June she indicated that the first issue of the newly reconstituted New Theology Review (ISSN: 0896-4297) would be released in September. Well, that day has arrived! The journal is now live on its newly designed website newtheologyreview.com. There are also plans in the works to digitize back issues and upload them to the journal’s issue archive.

I encourage you to check out the site, and please drop Melody and the other members of the Editorial Board a note of congratulations to show your support for this wonderful effort.

Hat Tip: “How to Succeed in Publishing Without Really Trying”

This hat tip goes to Bryn Geffert, Librarian of the College at Amherst College, Massachusetts for his creative retelling of C.S. Lewis’ The Screwtape Letters on today’s Inside Higher Ed site, entitled “How to Succeed in Publishing Without Really Trying.”

Lewis’ 1942 satirical novel reads as a series of letters written by a senior demon named Screwtape, who is mentoring his inexperienced nephew Wormwood in the finer points of how to secure the soul of an unsuspecting British chap—”the Patient”—into hell.

In Geffert’s retelling, Uncle Screwtape is mentoring Wormwood as an aspiring academic publishing magnate.

My Dear Wormwood,

So you aspire to become an academic publishing magnate. You noble devil.

Supporting the life of the mind. Disseminating research conducted in the public interest. Sharing the output of the academy with those beyond our ivy-encrusted walls. Making information universally accessible. Enlightening the world. Concerned only for the common good, with no thought of profit. Such care for the scholarship, the academy, the developed world, the developing world.

Such altruism. Such nobility of soul.

Your mother raised you right, young man. I am prouder than I can say.

Your Admiring Uncle,

Screwtape

But in true demonic fashion, it turns out Screwtape’s tongue was deeply lodged in his cheek. His second letter begins:

My Dear Wormwood,

For Hades’ sake, you dolt! You wouldn’t recognize sarcasm if it bit you in the nose.

Of course I was joking….

Uncle Screwtape reserves special distain for open access. He encourages his nephew Wormwood to play-off the fears of his scholarly captives, who might deeply suspect their work will not be taken seriously if they publish in an open access venue. Picking up mid-way into this letter, Screwtape writes:

[W]ill any scholar sully her name by allowing a press—no matter how reputable, how long a track record, how committed to quality editing and peer review—to distribute her work for free? Of course not.

Granted, she will receive no compensation for publishing her article with you. But the impressive price tag you put on her book provides an imprimatur of importance, solidity, and worth. A free publication? Your gut and my gut know that gratuitous goods have no value. Free = worthless. Ask any marketing specialist.

Fourth, nobody need remind the professoriate just how many open-access publications are, shall we say, rather sketchy. Consult the Directory of Open Access Journals to peruse a stunning variety of semi-reputable and dodgy titles sprinkled among the worthies that demand rigorous peer review and scrupulous editing.

If we play this right, we can easily tarnish the very notion of open-access by pointing to some embarrassing examples. You know the argument: Toyota once produced a lemon, ergo all Japanese cars are lemons.

Fifth, faculty don’t care whether anybody reads their work. Research indicating that articles in open-access journals enjoy many more readers than articles behind paywalls: couldn’t be more irrelevant. Of absolutely no consequence to academic authors.

And sixth, fear works to our advantage. Gently cultivate the gut-wrenching anxiety of young faculty facing tenure and promotion. Nobody is more uncertain and skittish than an assistant professor planning for D-Day. Milk this for all it’s worth. Remind young faculty how deeply you care about them: your sole concern is their welfare and success, and thus you would be heartbroken if they elected to publish in any journal or with any monograph press that exudes even the faintest odor of novelty. Too great a risk. Anything the least bit unfamiliar is uncertain, and uncertainty is to be avoided like the plague.

Thanks for this great read, Bryn! It nicely captures the spirit of C.S.

Open Access Interview: New Testament Scholar Larry Hurtado

It’s been a number of years since I’ve really immersed myself in direct theological research—ever since my vocational path diverged from the start of a doctoral program and took me, first into pastoral ministry and then to my present career in academic librarianship. I did get a chance to step back into the pool a bit while working on my Information and Library Science degree at the University of Arizona in 2004. I wrote a paper on intertextuality and canon for a graduate independent study elective course in Judaic Studies. And for the research methods course in the library program, I developed a research proposal that intended to look at the adoption of the codex book form by early Christian communities from a sociological perspective, using diffusion of innovations theory developed by Everett Rogers.

I continue to be intrigued by the evolution and historical adoption of codex book technology, especially as a background and possible analogy to the technological developments we are currently witnessing with e-books, e-readers, and tablet computers. As time allows, I try to connect with the literature that offers new insights into this topic. I think it was in 2007 that I read a fascinating book entitled The Earliest Christian Artifacts: Manuscripts and Christian Origins (William B. Eerdmans, 2006), which includes a chapter on the early Christian preference for the codex book form. This was my first exposure to the writings and scholarship of the author, Larry W. Hurtado.

Larry Hurtado is Emeritus Professor of New Testament Language, Literature & Theology at the University of Edinburgh, Scotland (1996-2011). He is an influential scholar who has written extensively on early Christianity, including Jesus Christ as a focus of devotion and worship, and the aforementioned title, which commends the close study of the physical and visual features of early Christian biblical and non-biblical manuscripts (not just their literary content) for insights into the origins of this religious movement.

I subscribe to GOAL: Global Open Access List, an international email forum moderated by Richard Poynder dedicated to discussing open access issues in scholarly communication. Imagine my delighted surprise when reading through a recent daily digest of GOAL I see a post and several subsequent replies by Larry Hurtado.

It has been my contention since beginning this blog that the advancement of open access scholarly communication in Religion and Theology critically depends on the awareness, engagement, and (hopefully) the authorization from established and respected scholars regarding this issue. It is easy to assume that many scholars are either still blissfully unaware of open access; they don’t understand what the fuss is all about (the current system has worked well enough for them); or they are suspicious of the scholarly rigor and quality of research submitted to open access journals. That is why I was so excited to see Professor Hurtado’s posts. I emailed him and asked if he’d be willing to be interviewed for my blog. He graciously consented. What follows resulted from an email interchange and a face-to-face conversation online via Skype.

Early work promoting online academic journals

Omega Alpha: I saw your posts on GOAL, and let me say first-off that I got very excited. I said to myself, “Hey! What?! Larry Hurtado? I know that name!” It was exciting for me to see a well-known and respected biblical scholar engaged in the conversation about open access.

In your posts, you were observing that current open access policy conversations (happening in the UK, Europe, and the US) seemed to be focused on the Sciences. You expressed concern about the apparent lack of attention in these conversations on the Humanities, including the hardships humanist scholars would face—due to significantly lower funding—with author-side OA business models, especially where these models might be mandated (e.g., publicly funded research), or where a one-size-fits-all approach might be adopted by a publisher. I resonated with your comments and I wanted to talk with you further about this. Thank you for agreeing to this interview.

In the introduction I alluded to the focus of your writing career. Can you tell me more about your teaching career?

Hurtado: After my PhD work, I taught for 3 years at Regent College (Vancouver, British Columbia, Canada), and then moved to University of Manitoba (Winnipeg) in 1978. I was offered the post of Professor of New Testament Language, Literature & Theology at the University of Edinburgh in 1996. I retired from that post in August 2011, but remain active in PhD supervision and in pursuing research in my field (New Testament & Christian Origins).

Omega Alpha: In one of your posts on GOAL you mentioned being involved in promoting online academic journals in the early 1990s. I’d like to hear more about this. What were your intended goals in wanting to move academic journals online? The terminology and even the concept of “open access” was not really in parlance at the time. Would you say you were aiming to make research communication more accessible and more widely distributed? Were you in any way aiming to move away from a subscription-based model to one where research would be freely accessible? In other words, if you had the terminology, were you envisioning open access as it is understood today?

Hurtado: During my years at University of Manitoba I founded the Institute for the Humanities (I was the first director of the Institute from 1990-1992), which involved my giving attention to the needs of researchers in the Humanities. I had been involved in establishing IOUDAIOS Review, an online book review journal patterned after the Bryn Mawr Classical Review. I also began organizing a committee at University of Manitoba to hold an international conference on exploring and promoting refereed electronic journals. This conference (the first such) was held at University of Manitoba in 1993.

My own concerns were two-fold: First, the costs of paper journals, especially in Sciences-Medicine-Technology fields, many of them commercially published (e.g., Elsevier) were consuming a vast portion of university library budgets (at University of Manitoba I was told 70%; at University of Edinburgh I have been told around 50%). This meant a restricted book-buying budget that hit the Humanities particularly hard. Second, traditional paper journals were taking an increasingly long time to get things through the backed-up publication queue. Articles often took two years from submission to publication, largely because of limited number of pages per issue of journal. This meant an unnecessary and unhelpful lag in publication of Humanities scholarship.

In 1997 I was invited to address a conference held at Caltech, attended mainly by university provosts, where these issues were discussed. [See reports on this conference here and here.] At that time, there were two major proposals being debated. Stevan Harnad was promoting “scholarly skywriting.” [See this early article by Stevan Harnad about his proposal.] My proposal was for a consortium of universities and learned societies to promote specifically online, refereed journals that would feature traditional editing, refereeing, etc. This sort of journal could move from periodic regular “issues” (e.g., quarterly) to publishing articles as soon as they were ready. And there need be no arbitrary restriction of length, as there were no paper pages to worry about.

This consortium proposal was intended to by-pass the commercial publishers entirely, with libraries and academics in the driver’s seat of publishing academic research.

The financial models were then varied: There could be a cost-recovery-subscription approach (which would likely reduce the serials budget cost dramatically). There could be an “open access” (no subscription) approach, with the costs of online publication borne jointly by universities and academic societies. These costs would be minimal, or certainly radically cheaper compared to current commercial subscription costs.

Yes, the “open access” emphasis came later, and in principle I am comfortable with it.

Omega Alpha: This was pioneering work, and you and others were seeing the potential of this new medium to advance scholarship in new ways. Most academics and scholars now work online on a daily basis, and it is easy to take this early work for granted. 15-20 years is like an eternity ago in “Internet time.” (Incidentally, in January I interviewed Professor Ehud Ben Zvi, at the University of Alberta in Edmonton, who was also seeing the potential. He started the online open access Journal of Hebrew Scriptures in 1996.)

Since beginning our email correspondence, I was able to secure through interlibrary loan a copy of the Proceedings from the 1993 International Conference on Electronic Refereed Journals. You gave the closing presentation entitled, “A Consortium for Networked Publication.” I found this excerpt from your presentation remarkable:

[I]f commercial [publishing] firms are allowed to dominate the development and use of the network for publication of research, we will be in a situation similar to the present state of paper-journal publishing, with a rich supply of (often expensive) journals in some commercially attractive fields, and other fields neglected as unattractive commercially. I have no desire to restrain commercial firms from their legitimate quest for profits. But I do think that academia in general, and perhaps especially in the sciences and technology, needs to consider whether it is desirable to leave the development of the Internet for research publication so fully in the hands of commercial firms as traditional paper journals are in some fields. In other words, I suggest that academia should take the emergence of the Internet, this new medium of publication, as an opportunity to re-affirm the historic role of scholars as both producers and disseminators of research (pp. 19.2-3)

Your words from 20 years ago sound almost prescient! For it would appear that academia did largely choose to leave the development of the Internet in the hands of commercial publishers rather than take the opportunity to make fuller use of this “new medium of publication” based on a different model. Why do you think it turned out this way? Was the system carried-over from the print world, including mechanisms for management of peer review, just too well developed and entrenched? Do you think academic administrators and decision makers may have thought, in the early 1990s at least, that this “Internet thing” was just a fad?

Hurtado: Scholarly habits are hard to change. Academics like to think of themselves as progressive, but they’re mostly traditionalists. Scholars have grown used to publishing through journals in particular ways. And universities have grown used to simply purchasing journals externally (except perhaps in cases where they have their own university presses).

Ironically, my sense was that in the 90s, commercial publishers of journals and books were amongst the slowest and most reluctant to recognize the possible advantages of the Internet. The Internet did not appear to be immediately advantageous to university administrators because they didn’t know quite what to make of it. That is why I was delighted that as a result of the Winnipeg conference, the special conference was held at Caltech a few years later. It was a conference of about 60-70 university provosts from across the United States. The implicit purpose was to try to get them on-board to understand the advantages of refereed Internet publication in such a way that, hopefully, it would then telegraph downward through the university administrative structures to deans, and heads of departments, tenure committees, etc. so that in principle, refereed publication in electronic form would be treated at par with traditional print publishing. I was very pleased to have the opportunity to push that idea with these administrators.

Quite what’s been done with it thereafter, I don’t know. I think what happened in the succeeding 15 years is that a combination of commercial interests, government, and funding/grant bodies have jumped-in to come up with their own “solution” to the problem. It does not appear, however, to have been driven by research constituents.

Omega Alpha: By the way, in your presentation you mentioned academic fields that commercial publishers would neglect as “commercially unattractive.” You might suppose that Religion and Theology would fall into this category. But theological librarians have begun noticing in the last 8-10 years or so an increasing number of society journals being acquired by commercial publishers. And while still laughably inexpensive compared to the standards of the Sciences and Technology, what frequently accompanies these acquisitions—and what librarians cannot avoid noticing when the bill comes—is a dramatic increase in the price of institutional subscriptions. Their margins are lower, but it would seem all bets are off when it comes to acquiring any property that has the potential of turning a profit.

Hurtado: Yes, I’m on the editorial board of a journal that was taken over by a commercial publisher about seven years ago. We had some discussions with this publisher early-on because initially they said to us, “We think this title is vastly under-priced. We think that the market will bear much more. We plan to quadruple the price over the next 2-3 years.” Those of us on the editorial board said, “No! You are making a mistake here. A sizable percentage of our subscribers are individuals and theological libraries that don’t have a lot of money. You will lose half of the subscribers.” They said, “Oh, that’s OK. We can still lose half the subscribers and the net amount of income will be the same with the increased price.” We said we weren’t just interested in talking about income. We were interested in the journal being read by as many people as possible. In the end, our protestations had some impact. They decided only to double the price.

Of course, in the global sense, it isn’t the price of Humanities journals that is causing the problem. It’s the high priced journals in the Sciences and Technology, which consumes so much of the total university library budget and then puts pressure on everyone. When there are cuts to be made, the approach is typically to call for reductions across the board, purporting to spread the pain around equally to all. They come to us and say, “We need to cut the journals budget by 10%. Which titles do you want us to cancel?” I want to say, “We’re not the problem with your budget! Forcing cuts to low-priced journals in the Humanities isn’t going to solve anything. Go after the people in the Sciences, and leave us alone!”

Author-side open access funding model promoted by commercial publishers will be difficult for the Humanities

Omega Alpha: I gathered that your participation on GOAL was motivated by your interest in the topic of open access. However, I did not gather from your comments what your position (if that’s the right word) on open access is, other than the concerns you expressed regarding the difficulties of the author-side funding model for the Humanities. Would you be willing to say more? How would you characterize your position on open access as a scholarly communication concept generally, and specifically as a scholar, or as a representative of a learned society?

Hurtado: As indicated above, in principle I’m comfortable with open access. But my own emphasis is that online, open access, whatever, should retain as essential the practices of peer review, scholarly editors/editing, etc. I am against the imposition of article processing charges on all disciplines. I am wary in general that the problems created specifically by journal publishing in the STM fields will generate a “solution” that will be imposed on all of us, without regard for the distinguishable concerns of Humanities scholars/disciplines. My main emphasis is that decision-making processes must include Humanities scholars as full partners.

Omega Alpha: What would your list of “distinguishable concerns of Humanities scholars/disciplines” include?

Hurtado: Humanities scholars don’t have access to the amount of research funds that scientists have, so it would be much more difficult, for example, to go to a page-charge model for journal publishing. Second, Humanities publishing doesn’t rely as heavily on journals. Monographs remain the “gold standard,” and so models of scholarly publishing have to reckon with this. Scientific research journals are often expensive and commercially produced, whereas Humanities journals tend to be very cheap by comparison and often published by academic societies at a not-for-profit level. There are other aspects of the “culture” of Humanities research and publication, and these need to be on the agenda and on the table as governments and other large bodies plan for the future.

Omega Alpha: Monographs are the “gold standard” in the Humanities because the format accommodates to the demand for deep and sustained treatment of a scholarly thesis. But academic publishers, particularly university presses, have for a long time complained that publication of scholarly monographs is not economically viable—a situation made worse by strained library book buying budgets. Do you see a way out of this conundrum? Although university presses insist that a good chunk of the cost of publishing a scholarly monograph is tied-up, not in printing, but in such activities as copyediting, electronic layout and typesetting, proofreading, and marketing/promotion, do you see any academic reasons why monographs could not be published in e-book form and made available on open access platforms?

Hurtado: We probably need to distinguish between the traditional “short run” technical monograph, and the scholarly book that is of equal scholarly weight, but because of its subject matter or the way in which it is written, happens to have a wider reading public. The later may still continue to be commercially viable in print. The former, where the entire print-run is maybe 250-350 copies, I think could easily be moved to electronic format, to avoid the so-called “death of the scholarly monograph.”

I don’t see any academic reasons why this couldn’t happen. I believe people are getting more used to reading e-books, and this will only grow as the technology with e-book readers and tablets continues to develop, and the operating software for these devices continues to improve in sophistication. Scholarly monographs as e-books would also save shelf space in libraries and greatly simplify access.

Omega Alpha: Getting back to journals, it is my sense that scholars in th Humanities still value and prefer associating their work with a context that carries/creates/reinforces historical continuity in textual artifacts. They do, however, seem to be increasingly comfortable with online journals, and no longer strictly insist on print.

Speaking of Stevan Harnad above, who is a strong proponent of scholars self-archiving their research in open access repositories (so-called Green OA), do you have any thoughts on the merits of self-archiving pre-/post-publication research reports (articles, essays, etc.) from traditional journals, or would you see greater potential for our disciplines in the conversion of existing or creation of new journals to open access (what is called Gold OA)?

Hurtado: As I said, all scholars are in fact curiously traditional, though we like to think of ourselves as progressive. So it’s not surprising that it will take time to move to any new academic procedure, especially something as central as academic publishing. I rather suspect that, as is already happening, the process will be ragged, not centrally controlled (probably good), and uneven.

While we’re waiting to see what other developments there may be, I agree that scholars should feel entirely free to post (e.g., on their own web sites) at least the pre-publication version of their essays. It is my understanding of copyright law that what a journal/publisher owns is the typeset version. The manuscript version is not copyrighted. I have done this with a number of publications on my blog site under the “Selected Essays” tab.

But I would hope for a larger shift such as I have repeatedly urged, involving the academic “establishment”, especially universities (involving libraries and also university presses) and academic societies. Universities have the libraries as key access-points for scholarly material, and as responsible for maintaining (and so migrating e-publications to new formats as they appear), and university presses have publishing expertise (e.g., editing, etc.), and academic societies are supposed to represent the collective interests of given disciplines.

Omega Alpha: Regarding author archiving of pre-/post-publication articles and essays, I believe re-use rights depend on the copyright agreement signed with the publisher. Pro forma agreements tend to be pretty restrictive, and in the past authors have been all too willing to sign away their copyrights on the promise of getting published. More recently, authors have been starting to push-back and are increasingly negotiating retention of their copyright, while granting publishers specific uses utilizing licensing such as Creative Commons.

Given levels of funding in the Humanities, I totally agree with you that use of author-side charges is not a sustainable business model for open access. Further, I believe the embrace of this approach by (some) commercial publishers may be a cynical attempt to appear “pro-OA” while retaining control over an entrenched scholarly communication system, and protecting their profits. I believe commercial publishers who service the Humanities are starting to see a harder time promoting the author-side model. The money just isn’t there, regardless of mandates. I have spoken with Religion publishers at a couple of large commercial houses that are trying to promote open access using a “mega journal” format and author-side charges, but they haven’t had much uptake yet. I think they will resist converting subscription-based journals if it means a threat to revenues.

Hurtado: I’m not myself terribly concerned about maintaining the income stream of commercial publishers. They can look after themselves. I don’t especially blame them. They exist to gain profits for themselves and their shareholders. I’m primarily concerned with the production and dissemination of scholarly research. Publishers have been terribly slow in taking up publishing technology. We can’t expect them to lead anything.

Getting more folks involved in the conversation

Omega Alpha: Do you have any ideas on how institutions and societies might be encouraged to more strongly embrace open access? I suspect there might be some reluctance by societies to give-up subscription-based revenue streams that support programming (either from their own in-house publishing, or the royalties they receive from partnerships with commercial publishers). Still, you would think the membership of such societies would push for change as they grow in awareness of the access problems created by putting research behind paywalls. Universities and colleges must surely see that the cost of buying back research through library institutional subscriptions would more than support a shift to open access. Too, it would seem that there is still a significant degree of misunderstanding that publishing in open access journals is somehow lower quality research. Clearly, the word needs to get out that respected scholars are sitting on editorial/advisory boards and serving as reviewers of many scholar-published open access journals that are not expensive to operate.

Hurtado: The sort of event like the one held at CalTech back in 1997 might be helpful. We need to get university administration on-board, promoting recognition of e-publications in refereed journals as carrying full weight in career decisions (e.g., tenure). Universities are classically the producers, the consumers, and the repositories (guarantors and archives) for research. They are the institutions with sufficient longevity and commitment to (re-)assume the responsibility for this role. We need to get learned societies on-board as speaking officially for their respective disciplines. I think that if we can persuade the scholarly community—even in individual disciplines—to go this way, it would have a creeping effect. And we need established scholars to invest time and energy in serving on editorial boards, and also in submitting publications to e-venues. They can afford to do so, having tenure, full professorships, etc., and their reputation will draw a readership to some degree. The big problem is establishing refereed e-journals, and getting them known. I’m on the editorial board of the open access journal TC. It has been around for 16 years but is still not well enough known.

Omega Alpha: Yes, TC: A Journal of Biblical Textual Criticism (ISSN: 1089-7747) is open access. (Incidentally, I created a link to it on my Journal Directory page.) Can you say more about it? Do you believe it is significant that TC is open access? Do you believe it is/can be a model for encouraging other open access efforts in Religious/Biblical Studies?

Hurtado: I’m proud to be a member of the TC editorial board (for a number of years), and I believe that it is a kind of model for where scholarly journal publishing in the Humanities needs to go. TC began as a freely accessible online journal in 1996, and it is now an official online publication of the Society of Biblical Literature. It remains open access. That was a big step forward because it gave the journal a kind of credibility that was very valuable. And it was encouraging because it indicated to us that the Research and Publications Committee of the SBL was at least aware of this issue.

What we need is more robust support from major learned societies and from university administration. Scholars need to know that publishing in a journal such as TC will count fully for matters such as promotion and tenure. And they need to know that such journals will be indexed, so that their work can be noted and cited.

Omega Alpha: Professor Hurtado, it has been a pleasure speaking with you. I want to tell you that in preparing for this interview I discovered your blog, and I’m finding it a delight to read. I also took the opportunity to read your pre-publication essay posted open access (!) on your blog that will be part of a new multi-authored book called The Early Text of the New Testament published by Oxford University Press, and available in the US in a month or so.

Hat Tip: “Starting an Open Access Journal: a step-by-step guide”

“We can change the scholarly publishing world, but it’s up to you.” This is the contention of Martin Paul Eve, doctoral researcher in the department of English at the University of Sussex, Great Britain. My hat tip goes to Martin Eve for posting an excellent five-part guide for starting an open access journal on his blog. He designed the guide “for [humanities] academics who want to establish their own journals that are:

  • Peer reviewed, in a traditional pre-review model
  • Open Access and free in monetary terms for authors and readers
  • Preserved, safe and archived in the event of catastrophe or fold
  • Reputable: run by consensus of leaders in a field”

The guide covers, in more or less checklist fashion, the budgetary, technical and social groundwork essential to get an open access journal off on the right foot. Financial costs are fairly modest (e.g., pointing folks to the free open source Open Journal Systems platform from the Open Knowledge Project), though it assumes access to server hosting and a certain level of web-savvy technical support. Martin is encouraging in suggesting that with a little persistence, working through the technical details should not prove too daunting—even for humanities scholars.

Although the technical details are important, Martin places particular stress on the social aspects of building a strong support team (editorial board, peer reviewers, copy editors, proofreaders). He writes:

Academic journals work on a system of academic capital; you need respected individuals who are willing to sit on your board, even if they are only lending their name and you end up doing most of the legwork. It should only be a matter of time before academics realise that journal brand isn’t (or shouldn’t be) affiliated to publishers, but rather to the academics who choose to endow a journal with their support. Get good people who are respected within your discipline(s) and you’re on the right track.

This comment particularly impressed me as a facet of my own belief that scholars can move prestige to open access if they choose because prestige originates and fundamentally resides with scholars.

I caught-up with Martin Eve via email to ask him how he got involved with open access.

I actually first heard of open access several years ago when I setup the tech and structure of the postgraduate journal, Excursions. From there I read more and realised that I fundamentally disagreed with the way in which academic publishing works, particularly when I was seeing colleagues being laid off at universities in order to feed corporate profit machines. After Excursions, I wanted to show what OA could do for my own field and, as the extant journal of my area was slowing its publication rate rapidly, I pitched the idea last year. It had a great response, which is surprising for the humanities. But I had to learn a great deal more about digital preservation, DOIs and typesetting, hence the purpose of this guide.

The new journal Martin referred to is called Orbit: Writing Around Pynchon (ISSN: 2047-2870), which is dedicated to scholarly work pertaining to the writings of contemporary American novelist Thomas Pynchon and adjacent fields. Martin also co-edits another open access journal called Alluvium (ISSN: 2050-1560), and he is a contributor to the British newspaper The Guardian, where he writes on open access and higher education issues.

New Theology Review goes open access with the library as publisher

Melody Layton McMahon is director of the Paul Bechtold Library at the Catholic Theological Union in Chicago, Illinois. She is also Critical Reviews Editor for the open access journal Theological Librarianship—a publication of the American Theological Library Association. Earlier in May, Ms. McMahon posted this announcement (excerpt) to the ATLANTIS email listserv:

The Paul Bechtold Library of Catholic Theological Union is now going to be the publisher of New Theology ReviewNew Theology Review was published by Liturgical Press as a publication of both Washington Theological Union (WTU) and Catholic Theological Union (CTU), but now the Paul Bechtold Library will be publishing it as an online, open access journal. (Some of you may be subscribers to the past print version; you will be receiving a letter soon that details plans.) I am very happy to be able to act on what I have been preaching for a number of years now, and I have convinced our administration that by being open access we can spread the Word around the world, particularly in the many areas where our students and alums live and work.

I was interested to follow-up with Ms. McMahon, not only to get the story about this former subscription journal moving to open access, but also to hear more about her library assuming the role of journal publisher. McMahon is co-editor (appointed just March 8 of this year) of New Theology Review, and as library director she will also be its publisher.

The conversion to open access

Omega Alpha: Between the time of your announcement on the listserv and my actual preparation for the story Liturgical Press took down all content from the journal’s website. I wasn’t able to get any background information on New Theology Review. A page on Catholic Theological Union’s website, however, does include this blurb regarding the mission, scope, and intended audience of the journal:

New Theology Review is a peer-reviewed and current Catholic journal for ministry. It offers resources that address contemporary trends in theology and pastoral practice. It publishes essays, invited columns, and book reviews designed for clergy, religious, and laity.

The page also mentions that the final print issue was published in November 2011, and that it will begin publishing again in an online only, open access format in September 2012 by the library, under the auspices of Catholic Theological Union. This is an exciting development. What else can you tell me by way of background?

McMahon: New Theology Review has been published for 24 years. It started in 1988 as a joint publication of Catholic Theological Union and Washington Theological Union, published by Michael Glazier (which was later taken over by Liturgical Press). The journal was published quarterly. I cannot confirm the accuracy of this information, but I found something that said in 2010 NTR had 820 subscribers. We also offered it as a perk to members of the alumni organization. I do know subscription fees were only paying for the publication of the journal in print form, however, and not really earning any profits.

In speaking with the previous editor the other day, I learned that Liturgical Press had indicated to Catholic Theological Union already five years ago they wanted to stop publishing NTR. I was not involved when that decision was made, but I know they have also divested from a couple of other journals, including Liturgical Ministry.

It seems like it was a long, protracted period of negotiation and discussion about what to do. WTU was still involved for part of this time. (Regrettably, WTU is now in the processes of closing its doors. I believe that in leading up to this they decided to back away from the relationship with CTU regarding New Theology Review.) There was a discussion with Taylor & Francis. Fortunately, our editors came to the realization that T&F would jack up the price, and they did not want that. The editors suggested a guy who would create the journal on a website, and require subscriptions which he would also manage. All sorts of options were discussed. But very early-on faculty were queried, and as a unit we decided we wanted to continue, transforming into an online, peer-reviewed journal—though at that point not yet open access.

Omega Alpha: So how did the decision to shift away from the subscription model to a library published open access model come about? What was the catalyst?

McMahon: Me! I’m sure my faculty and administration get tired of hearing me talk about open access, but whenever there was a discussion of NTR at faculty meetings I made a point of standing to say we should consider it. At the time, it was thought we would not be able to live without the subscription fees. But I was fairly sure we could. I had also been invited to give a faculty seminar on publishing, and of course, I discussed open access. I think my faculty find my point of view persuasive, though some of them still have other concerns that cause them to choose not to go open access when they publish articles they have written.

Omega Alpha: Concerns such as?

McMahon: Like other faculties, a few are still of the opinion that the jury is out about whether or not online journals are as scholarly or prestigious as print journals. I think my frank discussions with the faculty as a group and individually has turned around this opinion with most. A larger concern is that some still have ties to for-profit publishers or to journals that are published by for-profit publishers. I hope this will change as time goes by. I think they are persuaded by the notion that open access is more consistent with our ‘mission’ to get our word, the Word, out there. 

Omega Alpha: These are commonly expressed concerns. Who was finally involved in the decision to go open access?

McMahon: Old and new editorial teams, and the executive council which includes the president, dean, and VP for finance. We met and talked about the realities of dealing with subscriptions, and I piped up to say that we could just do away with all that hassle!

Omega Alpha: Getting support from both faculty and administration is essential. Was it also at this point that the decision was made to have the library assume the role as publisher?

McMahon: Yes, I had read the article “Library as Journal Publishers” and combined with my experience with Theological Librarianship was convinced that the library could take this on. I piped up again and suggested this, and it proved acceptable to everyone. (Maybe they were just relieved!) This meeting was held in April of this year. We will have a live journal website any day now, and our first issue out in September.

The Library as journal publisher

Omega Alpha: Wow! That’s fast work. So tell me more about the library at Catholic Theological Union and yourself as library director assuming the role of publisher, and co-editor of New Theology Review.

McMahon: My role as a co-editor is as a faculty member and includes the editorial functions of receiving manuscripts, doing a first editorial review, sending to peer-reviewers, moving through the system to publication.

My publisher role includes applying for online ISSNs, setting up the Open Journal Systems (OJS) site (the journal platform we decided to use), making sure all the editorial staff understand how to use OJS, making sure that the server is there for the publication, and preservation of the journal. This is the side that I am figuring out as I go. I feel comfortable because of my prior knowledge of open access publishing with OJS in my editorial role at Theological Librarianship. I am convinced we can handle it.

As I said earlier, I read a recent article about libraries as journal publishers, and that was all the justification I needed. There is a continuum chart in the article ranging from “Barebones” to “Premier” which had a huge impact. It made me realize that one could offer a package that was doable somewhere in the middle of the continuum that would result in a very professional looking journal we could be proud of. It broke down the levels of service into manageable parts. What especially inspired me was the article authors saying “e-publishing activities are now among core services for libraries.” I could see how my library could be among these forward-looking libraries. I try to be a leader for open access, and I need to make my actions speak louder than words. My administration and faculty expect us to be on the cutting edge when it is fruitful.

I think that over the years I have achieved a familiarity with OJS that made me think with help I could do this. I have a great IT and marketing guy, Chris Meyer, who is helping with the technical things I don’t understand. (Let’s just say I understand the front of the platform, not so much the back-end.) I have also been able to call on folks at ATLA because of my work with TL, to answer my questions and assist me in designing our “look.”

As publisher I’ll obviously be putting more time into this than I have as Critical Reviews Editor at TL. Just let me say that I am really trying to discern how my publisher role is different, separate from my co-editor role. I do not want to get them mixed. I’m thinking it could be possible for the library to take on publication of another one or two journals that need help going online. So I want to define the roles I am playing here fairly clearly. Eventually I’ll rotate off as an editor, but continue in the role of publisher.

Omega Alpha: Who else is on your editorial team?

McMahon: My faculty colleagues, Antonio Sison, C.PP.S. and Dawn Nothwehr, O.F.M. Our colleague vanThanh Nguyen, S.V.D. will edit book reviews.

We are also in the process of putting together our advisory board. We already have agreements with 8 of the 10 we have asked. As we expect to have a global audience, we have selected people from all parts of the world. It’s very exciting to hear that these people want to be part of this venture!

Omega Alpha: Can you say anything about how this effort is being funded, and how much you anticipate it costing?

McMahon: CTU is budgeting about $5,000. I anticipate that this will cover ongoing needs. The library purchased a new server for the OJS platform. We are also going to use the server for our digital archives projects. So it is coming out of general library budget and archive budget lines. The NTR budget includes lines for small stipends for the co-editors, to pay a graphic designer to come up with logo and items needed to make the journal look professional, marketing, and for a professional proofreader.

I’m fortunate to have an in-house marketing whiz, Nancy Nickel, who recently joined CTU, and Sara Corkery, formerly at ATLA, who has done a fabulous job working on our graphics.

Looking toward the 25th Anniversary/first online open access issue launch

Omega Alpha: The website blurb indicated that the first online-only open access issue will be coming out in September. Will you be continuing the volume count where it left off, or starting a “new series” with Volume 1, Issue 1?

McMahon: We are just going on with this as the 25th volume.

Omega Alpha: What is the planned format (e.g., editorial content, articles, reviews, etc.)?

McMahon: The journal will have peer-reviewed articles, a couple of book reviews, and four columns (Word and Worship, one on Catechetics, one on current topics of interest in theology or pastoral ministry called Theology of the Cutting Edge, and one on world events and socio-cultural trends with a pastoral ministry slant called Signs of the Times).

When the journal first started it was decided that each volume would have a theme. There was a call for papers on the theme, and also people were invited to write on that theme. Now we will not necessarily have a theme, but we might occasionally. For example, we hope to have a Vatican II theme for our second issue. Our first issue will publish some recent papers given at The Lay Centre in Rome, an organization with whom we have recently formed an alliance. This decision was made prior to the new editorial board being formed, but we are quite happy with the contents.

Omega Alpha: How many issues a year will you be publishing?

McMahon: Two for now.

Omega Alpha: Do you have access to all the back issues of New Theology Review to digitize for inclusion in your OJS web archive?

McMahon: Yes, we have them, and once we get up and running it will be a task to import them into the OJS platform and make them available as well. We are hoping subscribers will consent to donating the remainder of the amount they are owed from subscriptions to help us with the project of making past issues available on the site.

Omega Alpha: I am pleased that you will have access to back issues for a digital archive. How deep are you going with metadata (TOCs, tagged articles, full-text searching)?

McMahon: I have given this no thought yet, other than feeling quite sure we will be able to put each article pdf in OJS, and create the same digital issues that the print issues were. This just has to wait until we have the first issue published.

Incidentally, the journal website is not yet live, so I don’t have a URL to share as yet. I think you will like our new look! I will let you know when it’s ready so you can add a link to NTR on your journal directory page.

Omega Alpha: Thanks. Will New Theology Review continue to be indexed in ATLA’s Catholic Periodical and Literature Index (CPLI), and will you be working to get indexing into Google Scholar and other search engines?

McMahon: I sure hope so! I will do everything I can to optimize searchability and discoverability. The OJS platform offers some help with this.

We will also have a Facebook page. Theological Librarianship has found that a valuable way to get readership.

Omega Alpha: Do you have any events or celebrations planned to mark the 25th Anniversary of New Theology Review?

McMahon: Wow! What a great idea. Thanks!

Omega Alpha: Do you have any final thoughts?

McMahon: I say this quite often, but I feel it is of tremendous import that theological publications think about their mission. Is it to make a profit on subscription fees, or is it to get their word, THE Word, out to the folks who need and want to hear it? I am obviously pro-open access for journals in all disciplines. But it seems to me that Christian journals have an even stronger reason for going open access. The open access community is very willing to help. I would love to see more journals, especially those published by churches and seminaries think through these issues. I know at Theological Librarianship we have been so surprised by our global readership. At CTU, we have students from about 35 countries, and our alums are working in about 65 countries. It is vital to get information to them and their colleagues. Finally, I am quite willing and happy to answer questions if folks are thinking about taking on a project like this! You can contact me at mmcmahon @ ctu.edu.

Omega Alpha: Thank you so much for sharing this story. Blessings and best of luck to you, and to New Theology Review as it begins its new life in open access.

Could Harvard Library’s “untenable situation” regarding journal costs help move scholars toward open access?

We write to communicate an untenable situation facing the Harvard Library. Many large journal publishers have made the scholarly communication environment fiscally unsustainable and academically restrictive. This situation is exacerbated by efforts of certain publishers (called “providers”) to acquire, bundle, and increase the pricing on journals.

Thus begins the memorandum dated April 17, 2012 from the Harvard Library Faculty Advisory Council. The memorandum, addressed to Faculty Members in all Schools, Faculties, and Units, is subtitled “Major Periodicals Subscriptions Cannot Be Sustained.”

The memo notes, with an unapologetic jab at commercial profit-taking, that Harvard’s annual cost for journals from these “certain publishers” now approaches $3.75 million.

Even though scholarly output continues to grow and publishing can be expensive, profit margins of 35% and more suggest that the prices we must pay do not solely result from an increasing supply of new articles.

This, insists the Faculty Advisory Council, is unsustainable, and “financially untenable.” The memo makes particular reference to bundling practices that put “major, high-use journals…in with journals consulted far less frequently.”

The memo solicits ideas from faculty, while also offering several options that faculty and the Library might take to address the situation. In addition to seeking other sustainable subscription pricing options, several options relate directly to open access:

  • Follow-through on depositing of research into the University’s institutional repository, consistent with faculty-initiated open access policies.
  • Consider submission of articles to open access journals; “move prestige to open access.”
  • Leverage participation on journal editorial boards to push for open access publishing options, or consider resigning in protest.
  • Encourage professional associations “to take control of scholarly literature in their field or shift the management of their e-journals to library-friendly organizations.”

The recommendation that faculty participate in “moving prestige to open access” is especially powerful. Scholars are naturally and understandably drawn to publish their research in high quality, high reputation journals. It is reasonable to suppose that a journal’s prestige will enhance their own. But these are also often the very journals that publishers have priced out of affordability. This recommendation recognizes and affirms that a journal’s prestige actually originates with the scholars themselves. If scholars withheld their articles from these high-priced journals it would not take long for them to lose their prestige. Conversely, if scholars helped to legitimize open access journals with their articles it would not take too long for open access to gain a similar level of prestige.

It will be interesting to see how this all plays out. Clearly, Harvard University, with historically deep pockets, wields tremendous influence and leverage. Where Harvard leads others may follow. Assuming this is not just a cynical ploy to negotiate a better deal with publishers, which I cannot believe hearing the passion of Professor Robert Darnton, this may very well become a catalyst for fundamental change in scholarly communication. It may serve to empower more scholars to move toward open access.

The library as open access publisher: Meet Igitur publishing

I first encountered Igitur publishing while profiling the new religious studies open access journal Religion and Gender back in December. Igitur publishing is a service of the Library at Utrecht University in the Netherlands. I’ve been meaning to follow-up with Igitur, not only because I wanted to learn more about open access from the publisher side, but also because the idea of “library as publisher” has been really gaining traction in recent years (see, for example, this report just released in mid-March). I am very pleased for this opportunity to sit down (via email) with publishing consultant, Dr. Inge Werner.

Omega Alpha (OA): Dr. Werner, thank you so much for your willingness to speak with me a bit about Igitur publishing. We have been trying to arrange this conversation for a couple of months. I know you have been very busy preparing a launch of three new open access journals (more on this below). Can you tell me what “Igitur” means? It’s Latin, right? How is the name significant to your publishing efforts?

Werner: ”Igitur” means ‘thus,’ or ‘therefore’ in Latin. The word stems from a Medieval student song called “Gaudeamus Igitur.” [OA: I found a reference to it in Wikipedia, complete with lyrics.] The name was chosen long before I came to work in the University Library, so I’m not quite sure what the reference implies. I like to think of it in terms of the self-evidence with which the Library aims to facilitate the university faculties and their communities of academics. At this point, “Igitur” has become synonymous with the Open Access activities of Utrecht University Library.

OA: How long have you been at it?

Werner: Do you mean me personally, or the Library as publisher?

OA: Both.

Werner: I started working in the Library after receiving a PhD in Renaissance Studies in 2009. I had been wanting to work in publishing for a long time. I was lucky to be able to start as journal coordinator for the Library’s open access journals. In the meantime my position has evolved to being team leader and publishing consultant in the team that works on the open access e-journals.

The Library has been at it since 1997, when the first Utrecht ejournal was started, the Electronic Journal of Comparative Law (EJCL).

OA: 1997 was still in the relative early days of the public Internet. The Open Access movement, as such, hadn’t even formally begun. I found this excerpt by the Editor, Sjef van Erp, from the very first issue of EJCL, which nicely captures many of the benefits of open access as we would enumerate them today:

One of the advantages – perhaps the main advantage – is that [electronic publishing] uses a new medium (the Internet) for the dissemination of ideas, which makes it possible to reach a readership to a degree which could hardly be imagined only ten years ago. Anyone connected to the Internet can read what is published there. Another advantage is that publication can be done at low cost by e.g. university computer services. It thus leads to a new type of ‘university presses’, and takes the publication of academic writings back to the place where the ideas emanate from. What academic authors most of all want is to be read by their peers, students and others interested in the results of their intellectual endeavours. Being read is, at the end of the day, the ‘profit’ they make and desire. (emphasis added)

Werner:  What I like about the concept of the University, or University Library as publisher is the fact that scholars or societies retain the intellectual ownership of their endeavours and their journal. A traditional publisher would want a journal to fit into a portfolio, while scholars often have a very strong and keen eye for a particular niche in their field, a topic that they would want to see addressed in a journal. This, for instance, is how Religion and Gender started. Dr. Adriaan van Klinken and Prof. Anne-Marie Korte came to talk with us and chose to publish with a library partly because it would give them the opportunity to form the journal according to their own needs.

OA: How are Igitur’s publishing efforts funded?

Werner: Initially, our publishing operation was funded entirely from budgets for innovation from within the Library. At this point, editorial boards and/or their societies pay for starting up and pay yearly amounts for support (and for extra services such as typesetting and print). However, a large part of what we do is still funded from within the Library for ideological reasons—to support OA publishing and stimulate transitions to OA.

OA: So it’s part institutional subsidy and part library budget. It speaks highly of your library’s commitment to open access that you would fund some of the publishing costs from your own budget.

I would be interested to know more about how the Utrecht University Library came upon the idea of promoting open access to the degree that you became a publisher. What was the catalyst? Have European academic libraries experienced the same “journals crisis” that U.S. libraries have regarding increasingly expensive subscriptions?

Werner: Most research and university libraries have been involved in OA since day one. Here in Europe as well as in the U.S. the journal crisis has led to a search for new ways to make scientific output available online.

Utrecht University Library has been developing open access services since 2000 in an innovative unit called Igitur, Publishing & Archiving Services. Two well-functioning open access services have now emerged from this unit. The first is the institutional repository for Utrecht academics called Igitur Archive (the ‘green road’ in OA-speak), and the second the journal publishing service (‘gold road’) called Igitur publishing, the service I am working for.

OA: I believe that if more scholars in religion and theology are going to contribute to and even start new open access journals, they will need encouragement and support from the libraries at their institutions. What advice would you give to libraries that might want to get involved in open access?

Werner: The task of a university library is to support scientific communication, to distribute scientific information, to stimulate knowledge exchange by providing access and, finally, to support archiving and permanent preservation and findability of academic output. This is precisely what we do when we help scholars publish their research. The library’s expertise in online distribution of knowledge (findability and visability) is only one example. Through our archive and persistent identifiers for every published article we make sure the journal content is preserved in a sustainable way.

Speaking from the perspective of (journal) publishing as a relatively new task for libraries, I can only account for the fact that libraries are traditionally strong in services that are very useful in publishing. Typical publisher’s services such as editing and typesetting can easily be outsourced, and as regards peer review, many editorial board are already used to organizing peer review themselves. The actual reviewing is always done by scholars themselves, as a free gift to the academic community and to the publisher who in the traditional model makes good money out of their work.

OA: Can you tell me a little more about the services Igitur provides to scholars who might want to start an OA journal?

Werner: My team is a small team dedicated to the publication of these journals. We support scientific editorial boards of peer reviewed journals who want to publish their journal in Open Access. We offer software to set up and run a journal (Open Journal Systems) and help people to get started and going. My publishing team consists of four people: a marketing consultant, a journal coordinator, a publishing assistant and myself—publishing consultant. We are supported by some highly qualified developers and the Library’s ICT [Information Technology] maintenance section. Also, our subject librarians are involved in working on the findability and visibility of the journals. Due to their very specific skills in online information management, they are able to optimize the way in which journals are indexed and work on search engine optimalization.

Thus (igitur, if you will), over 20 journals have taken the step to Open Access under the auspices of the Library. Some entirely new, such as Religion and Gender, some subscription-based, paper journals who start publishing an Open Access version on the side, or convert to e-only.

In the last months, for instance, we have been working for three old and renowned Dutch society journals in Humanities who are transitioning to Open Access. All three of them have received funding from the Netherlands Organisation for Scientific Research (NWO). Recently, NWO has supported the start or transition of several journals in Humanities through an Incentive Fund Open Access.

On Friday, March 30, all three of them have published their first issue in Open Access. You can find their websites here:

OA: It is very exciting to see traditional subscription-based journals convert to open access. This appears to include the digitization of back issues on at least two of the journals. Is the plan to include a full-run archive for each of these titles?

Werner:  Yes, together with the societies publishing these three, we are working on the digitization and importing of their archives. The back-issues for BMGN: Low Countries Historical Review have already been imported in the journal’s Archive. Issues have been digitized from 1970 onwards and have been made freely available in full-text via the website at the moment of launch. Studium has several predecessors, uploading these three will be completed in the course of this year. Back-issues for De Zeventiende Eeuw are already online via the DBNL (the Digital Library of Dutch Literature) and will be transferred to the journal website in the course of 2012.

OA: Have you now developed a process that has proven to be effective for open access journal publishing? Would it be fairly easy for other institutions to replicate what you have done? Indeed, have you assisted other institutional/library publisher start-ups?

Werner: Every now and then we talk to other libraries, both in Holland and from abroad who have plans of starting a journal publishing service. In the Netherlands, for instance, the Library of the Free University in Amsterdam has launched several journals last year, and the Technical University of Delft is working on some this year.

OA: Do you have any final thoughts, or can you touch on pertinent issues I failed to mention?

Werner: At this point, when traditional publishers start to convert to open access models and hybrid models, you have Open Access and Open Access. The original OA is about stimulating worldwide knowledge exchange through free availability online. Copyright with the author and licenses (e.g., Creative Commons) that stimulate reuse are also an important part of that. OA, therefore, is not only about accessibiblity but also about licensing. Also, I have concerns about for-profit open access publishing. The financial side of OA is complicated as we are now in a process of transition. Commercial publishing is inevitable, also in an OA world. However, we do need to find a way to keep article processing charges (APCs) within normal proportions. The current situation, where some traditional publishers increase their profits every year while universities are coping with shrinking budgets and cutbacks is untenable.

OA: Before I let you go, can you speak briefly about the e-book side of Igitur publishing? I just downloaded Pieta van Beek’s The first female university student: Anna Maria van Schurman (1636). I’m finding it a very interesting read!

Werner: Pieta van Beek’s book is actually the last e-book we published in the Library. After that, we stopped publishing e-books and decided to focus on journal publishing. We do, however, notice that there remains a big demand in the Faculties for publishing books and booklets online, like conference proceedings, or Utrecht-based output, such as a collection of interviews with Utrecht professors. Hence, we are looking into possibilities of supporting online publishing via a printing on demand button in the Igitur Archive.

OA: Dr. Werner, thank you so much for your time. I will continue to watch developments at Igitur publishing with great interest.

Open access as a public good: “He who lights his taper at mine, receives light without darkening me.”

This “hat tip” goes to the Spring 2012 issue of JISC Inform for covering the January 17, 2012 JISC/SCONUL Lecture in London presented by Professor Robert Darnton, Director of the Harvard University Library. Professor Darnton’s lecture was entitled, “The Digital Public Library of America: Current Plans and Future Prospects.”

Darnton spoke on the Digital Public Library of America, an ambitious project that will seek to create a national digital library, bringing together the world’s cultural and scientific record and making it freely accessible to all. In the lecture, Darnton speaks passionately about open access, and coming to view knowledge as a public good.

To set the stage, Darnton references a well-known letter that Thomas Jefferson wrote to an Isaac McPherson on August 13, 1813. “Jefferson developed a metaphor,” says Darnton, “which is a description of the way intellectual communication takes place—it’s a process of spreading light from one taper, or candle, to another.” He quotes the following excerpt:

If nature has made any one thing less susceptible than all others of exclusive property, it is the action of the thinking power called an idea, which an individual may exclusively possess as long as he keeps it to himself; but the moment it is divulged, it forces itself into the possession of every one, and the receiver cannot dispossess himself of it. Its peculiar character, too, is that no one possesses the less, because every other possesses the whole of it. He who receives an idea from me, receives instruction himself without lessening mine; as he who lights his taper at mine, receives light without darkening me.

“Well,” continues Darnton, “Jefferson wasn’t exactly thinking of the Internet. But I think that is the message, and I would add to it open access—free access for humanity to the collective good of humanity.”

A bit later, Darnton again comes back to Jefferson’s metaphor to speak about how the Internet facilitates information access—exactly what I thought of as I was listening to him reading Jefferson’s words. “To get back to the idea of Jefferson’s candle-light power, enlightenment, it may seem archaic today of course, but I believe it can acquire a twenty-first century luster if you associate it with the Internet. The Internet which multiplies messages at virtually no cost.”

I have embedded Darnton’s lecture (just over an hour in length) here. It is well worth a viewing.

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